2. RESPONSIBILITIES AND CONTACT DETAILS
Data controller within the meaning of the General Data Protection Regulation (GDPR) and the applicable Austrian Data Protection Act is RadarServices Smart IT-Security GmbH, Zieglergasse 6, 1070 Vienna, Austria (hereinafter „RadarServices“, „we“, „our“ or „us“).
In case of questions related to this Policy please refer to , PGP Key
3. PRIVACY NOTICE FOR EVENTS AND PUBLICATIONS
3. 1 Newsletter
You have the possibility to subscribe to our newsletter/corporate publications. For this, we need your email address and your declaration that you agree receiving the newsletter, as well as information that allows us to verify that you are the recipient. Additionally, first name and surname will be processed for customer newsletters sent from the Radar Cyber Defense Center.
To ensure that the newsletter is forwarded to you, we use the double-opt-in procedure. In the course of this, the potential recipient can be included in a distribution list. Afterwards, the applicant for the newsletter receives a confirmation email to confirm the application. Only when the acknowledgment is made, the email address will be included in the distribution list.
RadarServices currently uses the email marketing software Newsletter2Go. Your email address will be transmitted to Newsletter2Go GmbH. Newsletter2Go is prohibited from selling your data and using it for purposes other than sending newsletters. Newsletter2Go is a German certified provider, which got selected due to the requirements of the EU General Data Protection Regulation.
To participate in an event organized by RadarServices or to receive periodical information, you are required to complete a registration or subscription form. In it you are asked to provide the following personal data:
the name of the company you work for and the company address
Optionally, you may also provide information about your academic titles, business phone number, business street and number and business postal code. To allow us to cater for different needs, in the process of event registration you may be asked to provide information about your dietary requirements, on an optional basis.
This information enables us to process your event registration and/or publication subscription and to contact you with information about the particular event you have registered for and/or with other information you have subscribed for. If you do not provide this information, we will regrettably be unable to process your event registration/publication subscription and you will not be able to attend our event and/or receive publications from us.
With publications, the collected data will be used exclusively to send the publication (e.g. newsletter) to the subscriber and will not be forwarded to any third party.
For events, the collected data will be processed only for informing you in advance about the event and for the coordination and implementation of the event.
In addition at events, we process any communication with you in relation to the event for which you have registered, including information leaflets prepared for informing you about the event, provided you have informed us about your areas of interest, have subscribed to content or have asked information from us.
Events that are organized together with third party partners, the following personal data is passed on (for the purpose of executing the event) to these event partners:
– Company Name
– Company Address
After signing off from the publication and/or after the event the collected data will be deleted, provided that there is no legal storage obligation.
You are entitled to see the personal data we hold about you. You may also ask us to make any necessary changes to ensure that it is accurate and kept up to date or to delete the personal data we hold about you. You may also inform us if you would like to restrict the data processing or object to the processing of personal data we hold about you. If you wish to do this, please contact us using the contact details provided below.
You have the right to lodge a complaint at the national data protection authority by sending your claim to:
The data you provide in relation to receiving our publications, event invitations and news about us is processed with your explicit and unequivocal consent based on article 6 paragraph (1), letter (a) of the GDPR. Additionally, to understand what areas are of interest and how we can improve our content, we process your data related to your interaction with the e-mails we send to you (opening the e-mail, clicking on links, using the Share with a Colleague option). We do this for statistical purposes.
You consent to us doing so by clicking Submit on the Subscription and/or on the Manage Preferences pages. You can withdraw your consent and opt out of receiving electronic communication from us and of processing your interactions with us at any time by answering “unsubscribe” in the communication you receive from us or by contacting us at PGP Key. In such a case, we will not use the data for electronic communication or measurement of interactions anymore. Such withdrawal does not affect the legality of the operations for the processing of your personal data prior to it. You may still receive e-mails directly from RadarServices employees you are in touch with based on the legal grounds applicable for the case (e.g. performance of a contract).
5. YOUR RIGHTS
In accordance with the relevant provisions of the GDPR, you have the right to access, amend, delete, and port your data and restrict the processing of your data. If you would like to exercise any of these rights, please contact us at PGP Key Your request will be analysed and answered within one (1) month from receipt by us, in accordance with the law. You have the right to object at any moment (please also see point 4 mentioned above), and not to be subject to an automated decision.
Should you wish to make a complaint regarding how we have processed your personal data, please contact us at , PGP Key.
6. TRANSFER OF DATA
As an international company we share information between our offices and your personal data is made available to them. Some of these offices are located outside the European Economic Area (EEA) and the laws in these countries may not provide the same level of protection as in countries within the EEA. However, all our offices at all times will ensure a level of data protection at least as protective as that required in the EEA. We may also instruct third party suppliers to perform services such as software support, e-marketing campaigns, hosting our website, etc. on our behalf. In such cases we take the necessary contractual steps to ensure the adequate protection of your personal data. Your personal data will not be given to other third parties, apart from in limited circumstances such as when we host a joint event with a third party and you register to attend it. In such cases, you will be informed in advance that this is a joint event and if you register to attend it, your contact data will be shared with the other event organisers.
Forwarding the communication you receive from us: To improve your experience, we personalise the e-mails we send you and all links within them. If you decide to forward these e-mails to other recipients, they will be able to see some of your personal data, respectively your basic contact details and preferences from these links. If you feel a colleague of yours will benefit from the information, you may use the Forward with a Colleague function so they receive a copy of the communication that is not personalised. Your name and e-mail address will be displayed on the e-mail the recipient will get. We encourage you to inform these recipients in advance that they will receive the communication from you to ensure they agree to it.
7. DATA RETENTION
We only keep your information for as long as it is necessary for the purposes of delivering the content you have registered for or subscribed to. If you no longer wish to receive such content and unsubscribe or you withdraw your consent to processing your data for that purpose, we will block your data within our system and not use the data for electronic communication anymore. Our obligation relating to data retention periods may be specified in sector-specific legislation (i.e. accounting, tax, employment). Some statutes provide for mandatory retention periods which require us to delete personal data after the lapse of the data retention period.
Keeping your personal data secure is of utmost importance to us. We take appropriate technical and organisational measures according to industry standards to keep your information secure and protect it from unauthorised use or damage, both online and offline. For security reasons we cannot disclose these measures in details. If you would like to receive more information, you can contact us at , PGP Key
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